People & Culture (HR) and Payroll Assistant

Overview

Reporting to the People Operations Manager, the People and Culture (HR) & Payroll Assistant will provide HR and payroll support to meet timelines, reconciliation and reporting requirements as well as coordinate and facilitate administrative processes to ensure efficient P&C operations. Responsibilities also include researching and providing recommendations on business solutions to support operational initiatives, supporting programs, data entry and integrity and leading specialized projects as required.

This is a 12-month contract with the possibility of extending.

Responsibilities

• Support the Sr Analyst with the bi-weekly and monthly payroll processing within prescribed timelines and committing payroll for payment.
• Assist Sr Analyst with processing all applicable payroll requirements, e.g. retro, bi-weekly pay, top-up, pay adjustments, termination pay, ROE etc.
• Assist and support on annual payroll deliverables, e.g., incentive, across the board increase, annual audit etc.
• Produce divisional and payroll reports (remittance, third parties, pension, GL), ad hoc, bi-weekly, monthly, quarterly, and annual report from P&C HRIS, payroll systems and other systems.
• Provide backup and support duties to ensure operational needs, delivery targets and timelines meet business requirements.
• Maintain sensitive information in all formats, and correspondence that meet legislation, standards, policies, and confidentiality requirements.

Qualifications

• A post-secondary diploma in payroll, HR, finance, or any related field. 
• Completion of Payroll Compliance Practitioner certification from the National Payroll Institute, or equivalent is considered an asset.
• A minimum of two (2) years’ experience providing HR and Payroll support in a unionized environment is required
• A minimum of two (2) years’ experience with HRIS and payroll systems in a related setting is required.
• Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint), Teams.
• Knowledge of Human Resources systems (preferably Dayforce, SuccessFactors, HR Downloads)
• Strong knowledge of payroll practices, regulations, and compliance requirements.
• Understanding and working knowledge of records management, HRIS systems, collective agreements, employment/labour relations, Occupational Health and Safety legislation, privacy legislation and benefit plans.
• Strong organizational skills: exceptional attention to detail and follow-through and ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills